Finance and Operations Manager

About this position

The Finance & Operations Manager will be a critical team member who oversees day-to-day financial operations and administrative functions, manages budgets, and prepares financial reports and metrics necessary to succeed. You will be an important thought partner to the CEO, working cross-functionally in all departments. This role will allow you to shape the future of HealthyWomen! This position reports to the CEO and should have a keen eye for detail!

Responsibilities include

  • Manage finance administration, including coding accounts receivable/payable, maintaining contract compliances, managing AR/AP collections, payroll/401k processing, etc.
  • Manage all program and event budgets, assist with annual budgets, departmental budgets, time tracking data, and monitor trends YoY
  • Manage cash flows, forecasting, and allocation of resources. Continual expense analysis for alignment with budget and strategic plan; work with teams to continually review and monitor vendor/contractor costs.
  • Develop and monitor financial performance, prepare/monitor financial reports for the CEO, internal teams, and Board of Directors
  • Oversee financial accounting and general ledger management, working closely with the tenured CPA partner
  • Contract management/organization for MSAs, vendors, third-party partners, banking relations, financial firms, and more to ensure billing and compliance.
  • Coordinating with and supporting HW’s service providers in finance, human resources, IT, insurance, and more as needed.
  • Assisting with the development of policies and procedures.
  • Manage and implement Asana across teams for effective utilization of the program (not required, but a bonus!).
  • Make recommendations on continuous improvement of processes and internal controls.
  • Develop annual goals and action plans in alignment with the strategic plan for each department (KPIs, benchmarks, and so forth).
  • Partner with CPA for the audit process and oversight.
  • Oversee Non-Funded Program Budget report and reconciliation to ensure tracking efficiently

Leadership Responsibilities:

  • Establishes quantitative and qualitative metrics, guidelines, and standards for overall efficiency and effectiveness
  • Review, analyze, and evaluate business procedures
  • Plans, directs, controls, implements, evaluates, monitors, and forecasts budgets in each division to achieve financial objectives
  • Assist in managing vendors and contractors serving the organization from a professional support lens (CPA, Legal, Audit, IT, etc.)
  • Manage the operational logistics of in-person staff events and coordinate with the leaders to manage logistics

Job Requirements

  • BA/BS in Business, Finance, and/or Accounting preferred we take into account work experience; an MBA is a plus.
  • 2-3 years + of related work experience
  • Experience managing budgets
  • Experience working in Quickbooks &
  • Non-profit experience is a plus
  • Strong financial, administrative, planning, and forecasting skills
  • Strong written and verbal communication skills.
  • Strong interpersonal skills to interact positively with all teams and external stakeholders
  • Excellent time management skills to prioritize work and meet deadlines
  • Flexibility to adjust to new strategies, procedures, and tasks as the organization evolves
  • Collaborative problem-solving by seeking input and ideas from others
  • Reliability and discretion with sensitive information, high level of integrity
  • Ability to function with and without close supervision


  • Health Insurance (medical/dental)
  • 401k
  • Ancillary benefits such as STD/LTD/Basic Life & ADD, etc.
  • Monthly cell phone stipend
  • Unlimited PTO

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